Section 2: Finance 

Card Types
Aircraft and personnel credit cards can be utilized to document payments on expenses while customer credit cards are used to document payments on invoices. Add credit cards to personnel, accounts, contacts and aircraft. Before doing so, create the various card types the organization uses.

  1. Go to My Company > Global Settings > Finance > Card Types
  2. Click "Create New"
  3. Enter information for all fields and click "Create"

Currency Management
The currency module can be enabled in the operations account. This functionality allows an operation to setup their base currency and various conversion rates for other currencies. The conversion rates are the responsibility of the operation to manage as needed. The conversion rates can be applied to quotes, expenses and invoices. Find out more in this guide

  1. Set the base currency for the operation.
    Note
    : This can only be set one time and cannot be changed. 
  2. Create various currency rates

Expense Categories 

  1. Go to My Company > Global Settings > Finance > Expense Categories in the main navigation
  2. Click "Create New"
  3. Enter information for all fields and click "Create"

Goals
Setup company sales goals for a specific year, quarter and/or month. Goals can be set based on Flight Hours, Block Hours or Revenue.

Line Item Types
Line item types are utilized within invoices and allow users to designate the specific product/service (QuickBooks) for each invoice line item. 

  1. Go to My Company > Global Settings > Finance > Line Item Types 
  2. Enter the name of the line item
  3. Enter a code (if applicable)
  4. Associate to QuickBooks product/service (if applicable)
  5. Click "Create" 

Settings 

  1. Go to My Company > Global Settings > Finance > Settings 
  2. Set overdue warning and critical values for outstanding invoices. These values determine what displays in the Trip Snapshot. 
  3. Select groups and/or personnel to be notified when the overdue warning and critical day values have been met.

Tax Rates
The tax rate section permits the operation to create numerous tax rates. For example, Cargo, Passenger FET, VAT, Special State Tax, etc. The rates can be applied to quote flight charges, quote line items and invoice line items. One default must be designated. Specifics can be found at Multi-tax setup and management.

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