Section 6: Trip

The trip segment of Global Settings consists of a variety of categories that are either associated with reporting, compliance and/or productivity.

Cost Centers/Business Units
Cost centers/business units are an option for users to define and assign on a trip by trip basis to assist in the billing and allocation process.

For a full explanation on how to create and assign cost centers, go to Create and assign cost centers

Delay Types
Create custom delay types to be select from in the flight log. This allows for report tracking. 

  1. Go to My Company > Global Settings > Trip > Delay Types
  2. Click "Create New"
  3. Enter the name and description (optional) and click "Save"

eAPIS Accounts
Configure the operations 91 eAPIS account, so users can submit eAPIS manifests through Avianis.

For a step by step guide on how to configure an eAPIS account and submit a manifest, go to Configure eAPIS and submit manifest

FRAT (Flight Risk Analysis Tool)
Build the operations custom Risk Analysis with out FRAT tool.

Set up FRAT categories first

  1. Go to My Company > Global Settings > Trip > FRAT Categories 
  2. Click "Create New"
  3. Enter the name of the category

4. Click "Create"

Then, add FRAT items

  1. Go to My Company > Global Settings > Trip > FRAT 
  2. Click "Create New"
  3. Enter name, score and associate to a category previously created

4. Click "Create"

5. Enter the FRAT dispatch threshold value, FRAT approval threshold value and whether to show the FRAT approval. When selecting "yes" to show FRAT approval, the "Approve" button exists in the trip for access to a pop-up where the specified reason for approval can be noted and marked approved.

Note: This portion exists in the FRAT of each trip when turned on in the global settings. 

Purpose Types
Purpose types can be created so the purpose of the flight can be selected. For example, maintenance, training, etc.  

  1. Go My Company > Global Settings > Trip Purpose Type
  2. Click "Create New"
  3. Enter relevant information and click "Create"

Settings

Default Trip Type
Designate a default trip type, once the types are configured in Global Settings > Trip > Trip Types

Default regulatory type for flight legs

  1. Go to My Company > Global Settings > Trip > Settings
  2. Select the applicable regulatory type

Once you have this configured, flight legs for any trip you create will default to this regulatory type (you can always modify this per leg).

Pre/Post Duty Domestic and International
Configure the pre and post time the organization considers for duty

Flight time variant
This value will be added to the proposed flight time

  1. Go to My Company > Global Settings > Trip > Settings
  2. Enter a value in tenths (Example: 0.20) or 12 minutes

Leg Status Change Roles
The user roles selected are the users that are able to change leg status within a trip.

Offline Leg Status
Users can setup specific leg status' that are effected by an offline event being saved. For example, if the Release and Enroute status' are selected and a user marks an aircraft as offline, the system will prompt them to address legs that are in the future with these status' by changing those trips to In Review automatically.

Flight time and actual rounding rules

  1. Go to My Company > Global Settings > Trip > Settings
  2. You select whether you want to have the system round estimated flight times (Flight Time Rounding) and/or actual flight times (Actual Flight Time Rounding)
  3. Click "Save Changes"
  4. Rounding is based on the times in the chart below

Use Segment Release Codes
When set to yes, the dispatch release option is editable in the trip overview page. This field can be used for entering a unique dispatch release number and correspond to the Crew Release field in the flight log. 

Local or Zulu log entry designation
With the default set to "yes" the user will have the ability to toggle between either option when logging actuals. 

Calculate day/night hours based on flight or block
Designate whether day/night hour calculations are occurring in the flight log and if they are based on flight or block time.

Require Approach Types for Flight Logs
Select yes to require an approach type be selected for each leg of the flight log.

Require Crew Briefing
Set if a crew briefing is required or not for the organization. If this setting is set to yes and a crew does not accept their briefing, flags will be thrown in the trip snapshot. If a crew member has already acknowledged briefed, when designated change controls items change (See Global Settings > Stages > Change Control Settings), the crew brief reverts back to "no" on the pilot side and in the trip snapshot informs ops the crew needs to be briefed again. 

Check crew members against Regulatory Types
When set to Yes, a check is run and a flag is provided in the Trip Snapshot > Crew section as a critical item if the regulatory type selected on the personnel profile and the regulation per leg does not match in the trip.

Required regulatory for all legs
With this set to yes a regulatory type is required for all legs within a trip. If a regulatory type isn't selected, a critical warning displays in the Trip Snapshot.

Skip pending stage for booked quotes
With this set to no when a quote is booked it moves to the "pending" trip stage. For example, if you have a client that is holding the aircraft and you're confident they're going to book, but haven't confirmed yet, this allows the user to place the trip on the schedule for all to view in a "pending" status. 

Lock Trip Type
Designate whether to lock the trip type once the scheduled time of the first leg is met. If either of these are set to lock, user roles can be designated that will still be able to adjust the field after the fact if necessary.

Lock Regulatory Set
Designate whether to lock the regulatory set once the scheduled time of the first leg is met. If either of these are set to lock, user roles can be designated that will still be able to adjust the field after the fact if necessary.

Trip Lock Leg Verification
When set to yes, a user is not able to lock a trip until all legs in the trip are in the verified status.

Special Instructions
Create standard instructions used often. Special Instructions can be added in a trip to instruct the crew and/or passengers. When marked crew only the instruction will display on the trip sheet only. If not marked the instruction will display on the client itinerary. 

  1. Go to My Company > Global Settings > Trip > Special Instructions in the main navigation
  2. Click "Create New"
  3. Enter all relevant details and click "Save"

Stages and Permissions
The stages component of the Global Settings is where the user can customize trip stages, classify their order, assign a color for display on the calendar views and add warnings and/or hard stops to assist in the trip building process.

  1. Go to My Company > Global Settings > Trip > Stages
  2. Click "Create New"
  3. Enter the applicable data and click "Create"Name - Name of stage Active - Check the box to designate the stage active Enable Log - Designate per stage whether users are able to make changes and save the flight log at that stage. If enable log is not checked, the appropriate individuals will be able to access and view the log but it will be in read-only mode. Calendar Style - The color reflected on the grease board when a trip is in any given stage Sort Order - The order sequence this stage needs to take place in relationship to the other stages Note: The Auto-set Leg Status setting is available to customers who subscribe to the Advanced Dispatching Engine.Permissions General Roles - Select who in the organization is able to change the stage of the trip  Warning/Critical Hard Stops - Select whether warning and/or critical hard stops are active on the stage and select who in the organization is able to over ride those hard stops.

Status Reasons
Trip Status reasons are required when designating a trip as inactive. This provides operations the ability to track the reasons for making trips inactive.

  1. Go to My Company > Global Settings > Trip > Status Reasons
  2. Click "Create New"
  3. Enter the status name and click "Create"

Trip types
Trip types can be created so the type of trip can be selected on creation of the trip or within the trip record. For example, charter, maintenance, owner, training, etc.

  1. Go to My Company > Global Settings > Trip > Trip Type
  2. Click "Create New"
  3. Enter the trip type and click "Create"
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